How To Hire a Paralegal: Step By Step Guide

Managing a busy law practice means finding the right support can be essential. Paralegals are vital, offering specialized skills that save time and money. This article lays out clear steps to help you hire a paralegal, ensuring your legal team becomes more efficient and effective.

Discover how to find the perfect legal assistant for your firm’s needs.

Understanding the Role of a Paralegal

Paralegals are vital helpers to lawyers. They do a lot of different tasks to support law firms, attorneys, and legal departments. Their work includes preparing documents, conducting legal research, and helping with cases.

Paralegals need good analytical skills because they look at laws and facts for each case. They also write reports that lawyers use in court.

A paralegal’s job is not the same as a lawyer’s job though. While they know a lot about the law, they’re not allowed to give legal advice or be in charge of a case in court. Instead, they work closely with licensed attorneys who guide them.

The main goal is always to make sure clients get top-notch help without breaking any rules about who can practice law.

Benefits of Hiring a Paralegal

Hiring a paralegal can bring increased efficiency and specialization to your legal team, along with cost-effective expansion and improved legal research and administration. With specialized training in various legal practice areas, a paralegal can be an invaluable asset to your organization.

Increased Efficiency and Specialization

A paralegal can make a legal team work better and faster. They know a lot about one area of the law. This means they can do jobs that are very important without needing much help. Lawyers then have more time to focus on complex cases and client needs.

Paralegals also bring new ideas and ways to solve problems, which adds value to the legal services given.

Adding a paralegal helps keep costs down for clients, too. These savings come because lawyers pass on simpler tasks to the paralegal, who charges less than an attorney would for the same work.

Now let’s look at how hiring a paralegal is a cost-effective way to grow your legal team.

Cost-Effective Expansion of Legal Team

Hiring a paralegal can help a law firm grow while keeping costs low. Paralegals take on tasks that don’t need a lawyer’s expertise, like research and paperwork. This means lawyers have more time for cases and clients.

Law firms can charge less since they save money by having paralegals do some of the work.

You might choose a freelance or virtual paralegal during busy times. They offer their skills without needing full-time space at your office. This flexible option is great for handling extra work without hiring more staff right away.

It helps keep your team lean but strong, ready to tackle big projects efficiently.

Improved Legal Research and Administration

Paralegals are a big help when it comes to legal research and keeping things organized. They dig deep into case law, study statutes, and find important facts. This means lawyers can do their jobs better because paralegals handle the details that take up so much time.

Paralegals use tools like Westlaw to get information quickly and correctly.

Good organization is key for any legal team, and paralegals make sure everything runs smoothly. They keep track of deadlines, sort out files, and prepare documents needed for cases.

With their skills in document preparation and administration, they make sure no detail is missed. Now let’s look at how specialized training helps them in different areas of law.

Specialized Training in Legal Practice Areas

Paralegals have specialized training in various legal practice areas, including trademark law, immigration law, and copyright protection services. They are well-versed in contract law, corporate governance, and intellectual property law.

With certification and expertise in these specific fields, paralegals can provide valuable support to legal professionals by conducting research, drafting documents like patent applications or non-provisional patents, and assisting with the foreclosure process.

Their knowledge extends to technology law as well as international laws which proves beneficial for clients seeking assistance in these complex areas.

Determining the Need for a Paralegal

When deciding the need for a paralegal, consider the non-billable tasks that take up your time. Paralegals can handle administrative work, legal research, and client communication efficiently.

In the United States, hiring a paralegal can result in cost savings with an average hourly wage of $32, and free up attorneys to focus on billable tasks. Conducting pre-employment skills testing is crucial to ensure you hire a competent paralegal who can effectively support your legal practice.

Different Types of Paralegals

Paralegals specialize in various legal areas such as immigration law, litigation, copyright protection, trademark consulting, and more. They have expertise in specific legal areas like corporate, real estate, maritime law, and immigration law.

Different types of paralegals include practice area specialists, paralegal specialists, generalist paralegals, freelance paralegals, and virtual paralegals.

These professionals are highly specialized in different legal aspects that range from corporate to intellectual property law. Whether it’s handling real estate transactions or providing expert assistance in patent filings and infringement matters – there’s a diverse scope for the services offered by various types of paralegals across different fields of law.

Scope of a Paralegal’s Work: Can and Cannot Do

Paralegals can conduct legal research, communicate with clients, and draft memos and letters. They cannot represent clients, establish an attorney’s relationship with a client, set fees, or give legal advice.

Attorneys should familiarize themselves with what a paralegal can and cannot do.

Steps to Hire a Paralegal

After determining the need for a paralegal, the next steps include creating and sharing a job posting, screening potential candidates, conducting initial phone interviews, and then face-to-face interviews with shortlisted candidates.

Prioritizing client-centeredness in hiring is also crucial.

Creating and Sharing a Job Posting

When creating a job posting for a paralegal, be clear and specific about the qualifications and responsibilities required. Include essential details such as years of experience, educational background, specialized skills like legal writing or research, and any certifications needed.

Clearly state how candidates should apply, whether through email, an online application form, or another method. Utilize keywords related to paralegal duties to attract suitable candidates who possess the necessary skills.

Consider sharing the job posting on relevant professional platforms such as legal associations’ websites or social media groups focusing on legal professionals. Utilize your network by reaching out to other law firms or legal professionals who might know potential candidates.

Screening Potential Candidates

When screening potential candidates for a paralegal position, it’s important to consider their experience, certification, and the type of certification they hold. Look for candidates who have relevant experience in areas such as legal research, contract drafting, or corporate law.

Additionally, consider candidates with certifications like Certified Paralegal (CP) or Registered Paralegal (RP), which indicate a certain level of competence and expertise. By thoroughly vetting potential candidates based on these criteria, you can ensure that you’re bringing in qualified individuals who can efficiently support your legal team.

It is crucial to conduct pre-employment skills testing to accurately gauge the proficiency of paralegal candidates. This helps in identifying those who possess the necessary legal-assistance skills, communication skills, critical thinking abilities, and administrative capabilities required for the role.

Conducting Initial Phone Interviews

When conducting initial phone interviews, focus on assessing the candidates’ spoken demeanor, experience, achievements, and career goals. Look for signs of professionalism and communication skills.

Be sure to ask about specific paralegal experiences that relate to your firm’s needs. Keep an eye out for indicators of a good fit within your team culture.

Identify potential red flags such as lack of relevant experience or inability to articulate their accomplishments clearly. Pay close attention to how they handle themselves during the conversation as this initial interaction can provide valuable insight into their suitability for the role.

Face-to-Face Interviews with Shortlisted Candidates

Once you have shortlisted potential paralegal candidates, the next step is to conduct face-to-face interviews. During these interviews, focus on assessing the candidate’s communication skills, critical thinking abilities, and their approach to client-centeredness.

Ask about their experience in legal research and administrative tasks as well. Ensure that they understand the limitations of a paralegal’s role and are comfortable working under the supervision of licensed attorneys.

Lastly, discuss hypothetical scenarios to gauge how they would handle specific legal situations.

Prioritizing Client-Centeredness in Hiring

During face-to-face interviews with shortlisted candidates, it is crucial to prioritize client-centeredness. Paralegals work closely with clients and must understand their needs, communicate effectively, and ensure a positive experience.

When hiring, emphasizing the importance of placing clients at the forefront helps in identifying paralegals who possess strong interpersonal skills and a client-focused mindset. This approach ensures that the selected individuals are capable of meeting client requirements while working under attorney supervision, ultimately contributing to high-quality legal support.

Testing the Skills of a Paralegal

Evaluating a paralegal’s skills involves assessing their legal-assistance, communication, administrative, critical thinking, and verbal reasoning abilities. These tests help in ensuring that the paralegal possesses the necessary skills to support the legal team effectively.

Legal-Assistance Skills

Paralegals need strong legal-assistance skills to support attorneys in their work. These skills include conducting legal research, drafting legal documents, and assisting with case management.

Additionally, paralegals should possess knowledge of court procedures, discovery processes, and due diligence tasks. An understanding of specific areas of law such as patent law or breach of contract is also crucial.

Furthermore, they may be responsible for preparing briefs and providing support to expert witnesses.

Moreover, paralegals must have excellent communication skills to interact with clients, witnesses, and other professionals within the legal field. This includes effective written and verbal communication abilities as well as active listening skills when engaging with clients or gathering information from various sources.

Communication Skills

When evaluating potential paralegal candidates, it’s essential to assess their communication skills. Effective communication is vital for interacting with clients and attorneys. Paralegals need to convey complex legal information clearly and concisely, both verbally and in writing.

They must also demonstrate active listening skills when gathering information from clients or interpreting instructions from lawyers. Moreover, strong written communication abilities are crucial for drafting legal documents, correspondence, and research papers accurately.

Verbal reasoning skills testing can help gauge a candidate’s ability to understand and interpret intricate legal documentation effectively.

Administrative Skills

Paralegals need strong administrative skills to manage legal documents, schedules, and client interactions efficiently. They should be proficient in using software like Microsoft Office and conducting web searches for legal research.

Additionally, paralegals must have excellent proofreading abilities to ensure accuracy in legal documentation and correspondence. Customer relations skills are also essential as they interact with clients regularly, representing the law firm professionally.

Hiring a paralegal with strong administrative skills is crucial as they can help streamline the workflow of attorneys and contribute to the overall efficiency of the legal practice.

Critical Thinking

When evaluating potential paralegal hires, it’s important to test their critical thinking skills. This skill is essential for analyzing complex legal issues, identifying solutions, and making sound judgments.

Testing for critical thinking abilities can help in selecting candidates who can effectively handle the intricacies of legal research, problem-solving, and decision-making in various areas of law.

By prioritizing critical thinking during the hiring process, law firms can ensure that their paralegals possess the necessary analytical mindset to navigate challenging legal matters efficiently.

Verbal Reasoning

Verbal reasoning skills are crucial for paralegals. These skills involve the ability to understand and analyze written and spoken information, communicate effectively, and make logical arguments.

When hiring a paralegal, it’s important to assess their verbal reasoning abilities through pre-employment skills testing. Additionally, these tests can help identify candidates who possess the necessary verbal reasoning skills required for legal research, drafting legal documents, and communicating with clients and other professionals in the legal field.

It is essential that applicants for a paralegal position demonstrate strong verbal reasoning abilities during the application process. Testing potential candidates’ verbal reasoning skills can ensure that they have the capability to comprehend complex legal documents, present clear arguments, and effectively communicate with team members and clients in a professional manner.

Understanding the Cost of Hiring a Paralegal

Hiring a paralegal can be cost-effective for law firms and businesses. On average, the hourly wage for a paralegal in the United States is $32, making it an affordable option compared to hiring additional lawyers.

This budget-friendly approach allows firms to expand their legal team without incurring the high costs associated with hiring more attorneys. Understanding these financial aspects is crucial when considering the benefits of bringing a paralegal on board.

Creating a Comprehensive Paralegal Job Description

Craft a thorough paralegal job description by outlining the responsibilities, qualifications, and skills required for the role. Clearly define tasks such as legal research, drafting documents, and client interviews.

Specify the type of certification needed and any specialized knowledge in areas like intellectual property or corporate law. Highlight critical soft skills including attention to detail, communication abilities, and critical thinking.

Effective Interview Questions for Paralegal Candidates

Transitioning from job description to interview questions, the process should aim to assess a candidate’s understanding of specific areas of law. Inquire about their experience with legal research and its impact on cases, management of heavy workloads, as well as handling challenging attorneys.

Also, consider asking candidates how they prioritize tasks and manage competing deadlines.

Another important aspect is gauging their communication skills in dealing with clients and colleagues. Additionally, posing hypothetical scenarios can help assess their critical thinking and problem-solving abilities related to legal matters.


In conclusion, hiring a paralegal can bring efficiency and cost-effectiveness to a legal team. Understanding the role of a paralegal and their limitations is essential in determining the need for one.

When seeking to hire a paralegal, it’s important to thoroughly evaluate skills, qualifications, and certifications. By knowing where to find qualified candidates and understanding the associated costs, law firms can effectively expand their teams with skilled support.


1. What does a paralegal do?

A paralegal helps lawyers by giving legal assistance, like researching laws and writing legal documents. They can also help with legal aid, mediation, or working for nonprofit organizations.

2. Can a paralegal represent me in court?

No, a paralegal cannot practice law or stand up for you in court because that’s unauthorized practice of law. But they can give lots of other helpful services to support lawyers.

3. How do I find a qualified paralegal to hire?

You can search online using web search engines or ask recruiters who specialize in finding legal assistants. Make sure they understand your business needs whether it’s a start-up or an established enterprise.